Media Library

Your Keystone AEA point of contact for all media deliveries is Rebecca Lower.  Please email or call if you or your teachers have any questions or concerns with Keystone AEA media van deliveries. 

CONTACT PERSON CHECKLIST:

1. Maintain and communicate updated building staff list. 
2. Send reminders and locate media materials in your school that are due to be returned to Keystone AEA before the van driver arrives.
3. Check Keystone AEA’s media page for a list of media materials that are due using our Media Due List.
4. If teachers would like to keep the materials for a longer period of time, place a check mark in the box of due materials to determine if the item can be extended.
5. Be available when the van driver arrives to check in media materials received from Keystone AEA to make sure that everything on the list is physically in the box.
6. Assist with building communications and the distribution to teachers of reserved media, boxes of books, kits, and mail to teachers.

The Media Due List informs our patrons and building contacts what items are due that day for the van driver to pick up.

At the time of pick-up or delivery, the van driver will use a bar code scanner to check in materials being returned to Keystone. If any item is missing, the van driver will request your help to locate the item for return. If the item is available for an extension the van driver will extend the item. Extensions can be made on Keystone AEA Media SHOW/EXTEND page before the van driver is at your school.

Duration: 1 minute 22 seconds

If you know an item has been returned let the van driver know so he can check for the item at Keystone, or send a message to Rebecca Lower to check the shelf.  

REquest PRinted Digital Resource Materials

Assigned building contacts use this form to request printed Keystone Digital Resource marketing materials for building use.  For more information please email Virginia Saeugling.

Request Prints

NORTHEAST IOWA REGIONAL LIBRARY
In cooperation with the Northeast Iowa Regional Library Keystone AEA delivers packages for public libraries to the schools. These packages (i.e.: books, etc.) are delivered to local schools for the local libraries to pick up.  The Public Librarian talks with the Contact Person in the school to make arrangements for the pick-up of the packages from the school.  If you have questions please contact Rebecca Lower at 800-632-5918.

Sign up for our Book of the Month Program

Keystone AEA has boxes of books for the grade level you select through the Book of the Month program. In each box there are 25 books, half fiction and half non-fiction. When you return the box you have, Keystone AEA will send you another box. The books are delivered to your school by the Keystone AEA van driver. You will receive a paper notice when the books are due.  

5303 – Open Access
The functions of the Educational Services Division are intended to benefit staff and students affiliated with the Agency’s accredited PK-12 public and nonpublic schools. The Media Administrator shall consider requests for access to the functions for educational purposes from other nonprofit entities. All requests will be evaluated with consideration of the impact such access would have on the needs of the aforementioned PK-12 partners. The Agency shall not incur any costs associated with approved requests. 

September 17, 2018 - adopted
July 27, 2020 - reviewed
June 19, 2023 - amended
 

Non-profit entities should complete this form to request open access use.

Van Delivery Services for External Organizations & Guidelines for Delivery
Iowa’s Area Education Agencies (AEAs) provide regular van delivery service to public districts and accredited non-public schools. This service is an integral part of the AEAs’ mission to improve student achievement. 

On occasion, external organizations make requests for their materials to be distributed through an agency’s van delivery service. The following guidelines and procedures have been established to determine an organization’s eligibility for delivery. It is our intention to ensure necessary standardization and efficiencies for staff who handle items to be distributed, privacy for teachers and school districts and compliance with U.S. Postal regulations and the Iowa Code. 

All requests for delivery of materials and information must be entered into the Request for Delivery of Materials Through Iowa's AEAs Van Delivery Service form. Once decisions about the request have been made, requesters can expect to be notified within 5 business days by someone from Iowa’s AEAs to confirm next steps.
 

All requests for delivery of materials and information must be entered into the Request for Van Delivery of Materials through Keystone AEA Van Delivery Services form.  Please read through and acknowledge Van Delivery Guidelines document before submitting a van delivery request.

Once decisions about the request have been made, requesters can expect to be notified within 5 business days by someone from Iowa’s AEAs to confirm next steps.

Teachers, administrators, and other school staff have access to a wide variety of digital professional journals (peer-reviewed, full text and more) using EBSCOhost and Gale databases.  Easy access is afforded to all participating Districts through Keystone AEA OneClick.  

For more information contact Virginia Saeugling or Mindy Reimer.

The Keystone AEA Library Program includes a well-developed collection of books, small media kits, periodicals, non-print materials in multiple genres as well as digital resources to support curricular topics. These resources are suited to inquiry learning and our patrons’ learning needs, subject areas and interests. All of our resources appeal to different ages, genders, ethnicities, reading abilities, learning styles, and information needs.

Please use this form to request items not found in the Keystone AEA Library or Digital Resource Catalog. Library Staff will determine purchase, based on the Keystone Media Selection Policy, budget, and whether or not the item is of interest to other Keystone AEA Library patrons. Newly added physical items require 6-8 weeks processing time.

Please use this form to submit a purchase recommendation.  Thank you for your feedback!

TIPS & TRICKS

Get additional support with using our Media Library Reservation System with these simple tips and tricks.  Our system is unique and supported by Keystone AEA programming.  See this document for some helpful tips to ordering. 

All buildings have a building contact to support media reservations, deliveries and pickups.

Search and Reserve Tool - Must have a 6-digit Keystone AEA Media number

• Use our Educator Password Retrieval Tool to locate your 6 digit Keystone AEA Media number 
• Help Video: How to Order  (2 min 43 seconds)

During winter months Keystone AEA van delivery to schools is occasionally delayed or canceled due to inclement weather.  When possible vans will attempt to deliver/pick up as scheduled even if schools consider a delay, early out or cancellation.  Please leverage our social media presence and our Keystone AEA website for any weather related announcements or updates.

If you have any questions please contact Rebecca Lower.

The smaller letter presses and dies can be checked out through the media library by searching for keyword, Letter Press. The presses will be delivered by the Keystone AEA vans. Letter press kits circulated through van delivery are a one week loan period. 

The Djembe Drum Set
Music Teachers (Grade 6-12)
 

Music teachers who teach grades 6-12 are eligible to have a set of 15 Djembe drums routed to their school. The set includes 15 Remo key-tuned djembe drums (24” x 10” ). The drum set includes performance bags, tuning key, Drumming Up World Music Book & CD, and inventory sheet. The loan period is generally 4 weeks. The drums are to be used with children in grades 6-12.

The Tubano Drum Set
Music Teachers (Grades 3-6)

Music teachers who teach grades 3-6 are eligible to have a set of 15 tubano drums routed to their school.  The set includes 5 each of three Remo key-tuned tubano drums (27” x 10”, 12”, and 14”). The drum set includes performance bags, World Music Drumming (2 books and DVD), Peanut Butter Jam (book and CD), tuning key, inventory sheet and 3 shekeres. The loan period is generally 4 weeks, The drums are to be used with children in grades 3-6.

Ordering and delivery of the drums is different from Keystone AEA’s normal reservation system. To sign up for the drums contact Becky Lower at rlower@aea1.k12.ia.us or 800-632-5918. The drums will be delivered and picked up on Wednesdays, with help from your school personnel for loading and unloading the drums.

There is an African Djembe drum in the lending collection and the order number is KM 9584    Remo key-tuned Djembe drum (24” x 10”). The drum can be reserved for 10 days and is delivered and picked up on the regular van route.

Keystone AEA has 5 classroom sets of guitars to lend to 4th-8th grade Music teachers for large group guitar instruction. Each set includes

• 25 classical guitars in sturdy cases 
• beginning guitar books
• picks
• capos
• an electronic tuner
• extra nylon strings.

The loan period is generally 5 weeks and the sets are delivered and picked up by Keystone AEA on Wednesdays (with help from the school for unloading and loading). Additional guitars may be requested if you need more than 25.

Music teachers that teach 4th-8th grade are sent sign up forms in May for the following year. To sign up for the guitars, please e-mail Becky Lower or call 800-632-5918.

The Heart Adventures Challenge Course, a resource involving Physical Education, science, and health, is designed to instruct students on the design and functions of the circulatory system. The Heart Adventures Challenge Course allows students to move through the four chambers of the heart in a larger than life setting.  

The course needs a large space for set-up (either a gym or large multi-purpose room) and storage for 3 weeks; also a 36” wide doorway. Contents of the course include: hoops, scooters, balls, mats, tunnels

Check-out Information:
The Heart Adventures Challenge Course is available for three-week loan periods. Keystone AEA will provide delivery and pick-up of the equipment on Wednesdays (with help from the school personnel for unloading and loading).

To sign up for this Heart Challenge Course e-mail Becky Lower or call 800-632-5918.

Keystone AEA circulates two portable planetariums to schools. Training is required to use the planetariums. Contact Jason Martin-Hiner for training.   You will need a large area to set up the portable planetariums. 

Digitarium Delta 2 Planetarium System (Qty 2)
KM 8648
There are 3 parts to this kit. Portable digital planetarium has a 10.5 ft. high, 16 ft. diameter inflatable dome and seats up to 25 young children. Field of view for the 5 meters dome: 180 degrees (full sky). Projects 1080 pixels across a diameter. There are 11,500,000 stars in the database. Some of the features include the demonstration of beginning through advanced astronomy concepts; simulation of the sky from any point on Earth or from other planets; simulation of the solar system over a two million year time range; shows planetary motion; simulation of celestial phenomena (eclipses, meteor showers); shows atmospheric effects such as sunsets or a blue sky; shows constellations from multiple cultures; displays ecliptic, celestial equator, meridian, and equatorial and azimuthal grids. Includes lesson plans. Workshop training required before using. Ten-day loan period. 

For additional considerations, please see: https://www.keystoneaea.org/classroom-support/science/planetarium

Keystone AEA has 3 classroom sets of ukuleles to lend to Music teachers for large group instruction.

A set of 25 ukuleles (Kala KA-15S-Soprano) and cases, Ukulele Teacher Guides, 1 & 2, student ukulele books 1 & 2 (10 each), 1 copy Essential Elements for Ukulele and ukulele tuners. Four-week loan period. Wednesday delivery only. Restricted reservations to Music Teachers. Reservations requests forms are available each the spring through our Media Department to receive delivery the following school year.

Contact Becky Lower at rlower@aea1.k12.ia.us or call 800-632-5918 if you are a music teacher and have any questions in regards to scheduling access to ukuleles.